The group trips serve the purpose of collectively exploring the market with multiple companies/artists/producers and are accompanied by one or more experts. They are designed as tandem trips, meaning that ideally, two individuals per studio / team should travel together with the goal of maximizing marketing and networking opportunities. The aim is to enable individuals with different roles within a company / studio to travel together, allowing them to better address various aspects of the presented work in marketing and networking efforts.

Accordingly, travel grants for two persons can and should be applied for.

Possible tandem constellations are e.g.: Studio CEO and Lead Designer / CEO and BizDev Manager / CEO and Director Marketing.

Time Period: 20 – 24 March 2023, plus arrival and departure days.

Maximum Funding: 2,200.00 Euro per person (max. two persons)
In addition, a one-time expense allowance of 350.00 euros per person can be applied for. The prerequisite is that the work involved in the trip is not remunerated elsewhere.

Accompaniment: Valentina Birke – Super Crowd Entertainment GmbH | Indie Arena Booth | DreamHack Beyond

The accompanying programme includes:

• a short first info-zoom on 29 November 2022, 14.00 -15.00.
• an intragroup workshop on the professional design of a pitch deck on 15 February 2023, 10.00 - 14.00,
• incl. subsequent one-hour online preparation meeting with Valentina Birke
• informal, group-internal meetings on site to exchange experiences,
• a joint visit to a final event,
• an online follow-up meeting on 18 April 2023, 11.00 - 12.00.

Recommendations for the group trip:

• Simultaneous application for the IGF Award (deadline 16 November).
• There will be a German Pavilion at the Game Developers Conference. (Deadline 2 December 2022)
• When participating, please note that these stand fees cannot be settled via our funding programme, as otherwise there would be double funding from federal funds.
• Market research trip / business initiation trip from 26 to 31 March 2023 (San Francisco & Seattle) organised by AHK USA - San Francisco in cooperation with SBS systems for business solutions GmbH.

Accommodation for the group trip:
GDC and Convention Housing Partners have secured discounted rates for GDC participants for hotels near the event. More information is available here.

Alternative & cheaper accommodation recommendations:
The Bartlett Hotel & Guesthouse
Herbert Hotel
HI San Francisco Downtown

We recommend booking as soon as possible, as accommodation books up quickly at this time of year.

Flight booking:
It may be advisable to book flights through a travel agent, we have had good experiences with Tom Labusga so far.

Tom Labusga - Personal travel advice
Phone: 030-2844 3999
tom.labusga@t-online.de
tlabusga@aer.de

If you get information about the trip through Tom, we ask you to book there. Please also inform him that you have the contact via Kreativ-Transfer.

Please note:

• It is possible to buy more expensive tickets that can be cancelled free of charge/at low cost and to settle them later within the framework of the Kreativ-Transfer funding. Reasons must be given as to why the more expensive ticket (because it can be cancelled free of charge/at low cost) was purchased.
  (If the trip is cancelled due to Corona, cancellation costs can be settled within the framework of a reallocation of the funding for another trip/project; without reallocation, cancellation costs are not refundable).
• It may also be advisable to take out travel cancellation insurance in combination with Corona supplementary cover - but please remember that these costs cannot be settled with Kreativ-Transfer for reasons of funding law. Tom Labusga will be happy to advise you on the possibilities and conditions of travel insurance.
• In addition, the following information: CO2 compensation payments are eligible costs. To determine the CO2 emissions, the calculator of the Federal Environment Agency as well as other common CO2 calculators, e.g. from Atmosfair, or also the airlines' information on CO2 emissions can be used. Please note: A screenshot and the invoice must be submitted as supporting documents!
• Reminder: For flight/train tickets or overnight stays costing 1,000 euros (net) and more per booking, three comparative offers must be obtained at the same time (this also applies to group bookings).    

Please note: If you book through a travel agency, the obligation to obtain three offers does not apply (as it is assumed that the travel agency will choose the cheapest option).

General support for travel booking & calculation is provided by our info sheet on travel expense reporting from transmissions.